To register for this conference, you must do the following:
1) Register using the registration button below.
2) Submit the "Payment and Lodging Reservation Form" found on this page.
3) Send your payment.
4) Submit an abstract if required.
On Campus - $400 plus lodging (see chart below for lodging rates)
Off Campus -$800
Late Registration (after 6/30) - On Campus $600. Off Campus $1000.
LANL Only -$150/day (includes Poster Sessions but not Dinner Banquets) or $450 for all 4 days (includes Dinner Banquets).
The Registration Fee includes conference attendance, two daily coffee and snack breaks, two dinner banquets, and two poster receptions with heavy hors d'oeuvres.
Daily Breakfast and Lunch are provided as part of the Lodging Fee for on-site attendees (see below) and through the increased Registration Fee for off-site attendees.
Voluntary Alcohol Fee:
LANL can't provide alcohol to attendees.
Due to private sponsorship, wine will be served at both dinner banquets free of charge.
A single alcohol fee of $20 (valid for both poster receptions) will be available for purchase directly from the on-site brewery. If interested, please indicate on your registration form and be prepared to pay this fee in cash when you arrive at the conference. Due to campus policy, individual drink tickets are not available. This fee can't be combined with your registration payment made to LANL.
T-SHIRT Special - If you purchase a t-shirt for $20, then your alcohol fee is waived. T-shirt sizes will be limited and will be available on a first-come, first-served basis. Specific shirt sizes may not be reserved
Only register if you are certain about attending.
If your attendance is dependant upon receiving travel support or our acceptance of your contributed talk/poster,
then please click here instead of registering.
Conference Organizers will contact you once your registration is confirmed.
Payment Information:
Please complete this Payment and Lodging Reservation Form and attach to your payment.
This same form should also be used for credit card payments. The form may be returned by post-mail, fax, or scan/email. Contact informaton is below.
If fees will be mailed seperately or paid at the door, please email us to make prior arrangements.
Registrations are not guaranteed until payment is received. Registration fees paid after June 15th are considered late.
Checks for registration fees must be made out to LOS ALAMOS NATIONAL LABORATORY .
Fees may also be mailed if you prefer.
Los Alamos National Lab
Center for Nonlinear Studies
MS B258
Attn: Conference Services
Los Alamos, NM 87545
fax: 505-665-2659
email: conferences@cnls.lanl.gov
Cancellation Policy:
Cancellations made after 6/15/09 will be charged $400. Registration fees not paid by 6/15/09 will be cancelled.
Travel Awards:
A limited number of travel awards may be available to help junior researchers attend the conference. A request for financial support, which should include an abstract and CV, may be made here.
Meals:
The registration fee includes opening and closing banquets. Refreshments will be served at breaks, and drinks and hors' doeuvres will be served during the two evening poster sessions. A cafeteria will be open for breakfast and lunch at the conference site. Downtown restaurants are easily accessible by city bus.
Attendees staying on campus will have breakfast and lunch provided at the college cafeteria as part of the lodging fee.
Off-site attendees will be provided breakfast and lunch at the college cafeteria as part of the registration fee.
On-Site Lodging:
Affordable and comfortable lodging at the conference site is available for all attendees in the student dormitories of St. John's College. You are strongly encouraged to stay on campus - those staying on campus will receive breakfasts and lunch as part of their lodging fee. To reserve lodging, you must submit the Payment and Lodging Reservation Form.
Accommodations include private and semi-private rooms (details below). Please contact us (email) as soon as possible if you have any special needs. Smoking indoors is not allowed on campus. The cost of on-campus lodging is fixed (details below) regardless of the duration of your stay. The earliest check-in time is Noon on Wednesday, August 5, and the latest check-out time is 10:00AM Monday, August 10th.
Additional information about lodging and staying at St. John's College is available at this web site: http://conferenceservices.sjcsf.edu/cnfservqbio.htm However, please direct questions about lodging to the conference organizers (email).
On-site Accommodation Options and Costs:
Except for the Singles and Family Apartments, prices are a total per sleeping room, not per dwelling. For example, a Double contains two seperate sleeping rooms at $250 each. All prices include a daily full breakfast and lunch and are listed as the total cost for all five nights of the conference. The rate also includes all taxes and fees (as a reference, local taxes are 14.9375% and the campus fee is $15). The rate is not a nightly rate and must be rented for all five nights regardless of your actual attendance.
q-bio 2009 has been extended to 5 days with 5 nights of lodging to accomodate the increased interest.
Housing costs are increased this year due to the extra night of lodging required by the longer conference in addition to a slight rate increase.
| Single | 450 |
1-room dorm appx. 8x12 feet in size. Single bed, desk, closet. Appx. 10 people per shared bathroom. Linoleum floor. See dorm layout below for details. |
Double / Triple |
300 |
2-person, 2-room double dorm or 3-person, 3-room triple dorm. Each person has a seperate sleeping room joined by a door. The interior sleeping room has the entrance/exit to the hallway. Appx 10 people per bathroom. Great for colleagues on a budget. Linoleum floor. See dorm layout below for details. |
Double / Triple |
375 |
2-person, 2-room double dorm or 3-person, 3-room triple dorm. Each person has a seperate sleeping room joined by a door. An exterior sleeping room is private, but attached to an interior sleeping room with a lockable door. The interior room has the entrance/exit to the hallway. Appx 10 people per bathroom. Great for colleagues on a budget. Linoleum floor. See dorm layout below for details. |
| Deluxe Double | 500 |
2-person, 3-room double dorm. Each person has a seperate lockable sleeping room joined by a common empty room. The common room has the entrance/exit to the hallway. Appx 10 people per bathroom. Great for attendees who want extra space or to have colleagues over to collaborate. Linoleum floor. See dorm layout below for details. |
| Suite | 600 |
Typical 5 bedroom apartment instead of a dorm. 5 seperate sleeping rooms (8x12 feet in size) with a bed, closet, and desk. Furnished living room and double-sink bathroom for each suite. Great for increased interaction with speakers and participants. Carpeted. 5 paid guests per suite. See suite layout below for details. |
| Apartment | 750 |
Typical 2 bedroom apartment with a furnished living room, kitchen, and bathroom. Great for seclusion and privacy. Carpeted. 2 paid guests per apartment. |
| Family Apartment | 1500 |
Same as above, but for a single conference attendee with family. 1 paid guest per apartment. Reserved for attendees with special needs. |
Off-Site Lodging:
We recommend staying on campus if it is possible. Due to the popularity of Santa Fe in the summer, vacant hotel rooms can be difficult to find in August. The closest hotels are 2 miles away.
Orbitz will list hotels by distance from St. Johns.
Another interesting local option about 3 miles away is The Chapelle Street Casitas which has small studios for 1-2 people or small houses for up to 4 people. They are less expensive than the hotels.
Additional information about lodging and staying at St. John's College is available at this web site: http://conferenceservices.sjcsf.edu/info.htm However, please direct questions about lodging to the conference organizers (email).
Sponsored by:
