The lecture rooms have limited seating which may limit the number of registrants. Registration will be accepted on a first come, first served basis. On-site registration will be available. Registration will also be possible at the reception on Sunday evening, June 8.


Important Dates:

Conference Dates: June 9-11, 2003
Early Registration Deadline: April 7, 2003
Pre-Registration Deadline: May 19, 2003
Abstract Submission Deadline: May 19, 2003
Manuscript Submission Deadline: June 9, 2003
Non-USA Citizens Must Register by April 7, 2003
Registration / Reception: Sunday, June 8, 6:00pm - 8:00pm, Best Western Hilltop House Hotel

REGISTRATION: **VERY IMPORTANT**

Every day the Los Alamos National Laboratory proudly hosts as its employees and visitors citizens from several dozen different countries. Its ability to do this is tied to its need to comply with regulations and policies of the U. S. Department of Energy (DOE). These regulations and policies often change suddenly in response to world events. In setting registration policies and deadlines it is necessary to guess what these events might necessitate at the time of the conference. The following is as simple as we can make it. 

All conference attendees must be issued a Department of Energy badge and wear it on Laboratory grounds .  

If you are a Laboratory employee, citizen or not, you of course already have that badge.  Non- citizens should check to see if their 982 includes authorization access to the Study Center. You can register anytime. 

If you are not a Laboratory employee but a U. S. citizen, you will be issued a visitor badge, valid for the duration of the conference, upon presentation of a valid government issued picture identification card, (for example, your driver's license or passport). The badge will allow access only to the J. Robert Oppenheimer Study Center, Otowi Cafeteria, and coffee shop in the Los Alamos Industrial Park (Motorola) building. While at the conference, if you wish to visit a Laboratory employee outside of these areas, you will need to have that person arrange the necessary paperwork. You can register anytime. 

If you are not a Laboratory employee and not a U. S. citizen, in addition to the registration form, you must fill out the information form for a non-citizen visit request. This information is required by the Department of Energy (DOE) and must accompany your registration form. You will be issued a badge, valid for the duration of the conference, upon presentation of a valid PASSPORT. The badge will allow access only to the Study Center, cafeteria, and coffee shop in the Industrial Park building. While at the conference, if you wish to visit a Laboratory employee outside of these areas, you will need to have that person arrange the necessary paperwork. 

USA citizens and LANL employees: Please print and complete the registration form and fax to: +1 (505) 667 7530
(Registration form is fillable PDF)

Non-USA citizens: Please print and complete the registration form and foreign visitor form and fax to:
+1 ( 505) 667 7530    (Foreign visitor form is fillable PDF)

If you register and need an official letter of  invitation to apply for a travel visa, please contact Jim Gubernatis, jg@lanl.gov, as soon as possible.

Important Dates:

Early Registration Deadline: April 7, 2003
Pre-Registration Deadline: May 19, 2003

Non-US citizen attendees must register by April 7, 2003.

Registration Fees:

Early registration: $200
Pre-registration Fee: $250
On-site registration: $300


LODGING:

Blocks of rooms have been reserved at:

Hilltop House Hotel (Best Western), 400 Trinity Drive, Los Alamos: (505) 662-2441 (3 miles); conference headquarters

Los Alamos Inn, 2201 Trinity Drive, Los Alamos: (800) 279-9279 or (505) 662-7211 (1.5 miles)

Hampton Inn,  124 State Rd. 4, Los Alamos (White Rock) 87544, (505) 672-3838 or Toll Free: 1-888-813-0912

The blocks are available from Sunday, June 8 through Wednesday, June 11 at the 2003 government rate. (The 2002 rate is $71 per night for single occupancy.) When making your reservation, please request the Metropolis Algorithm conference rate.

Other lodging options in Los Alamos: http://www.losalamos.com/lodging/

Buses/van service between the Los Alamos motels and Study Center will be available prior to the morning and after the evening sessions.

For a printable map showing the Los Alamos/White Rock area please visit:  http://www.lanl.gov/worldview/welcome/visitor.shtml

TRAVEL:

Albuquerque is the major air terminal. Los Alamos may be reached from Albuquerque International Sunport by a scenic two-hour drive. 

Rental cars are available at the Albuquerque airport through all major companies. Budget Rental Cars offers one-way service to Los Alamos in addition to daily or weekly rentals. 


The Laboratory has a contract with Budget which provides liability, collision and loss coverage on all official Laboratory rentals at NO EXTRA COST. Travelers should DECLINE coverage when offered, as the purchase of additional insurance is not necessary. If one's travel is being reimbursed by the Laboratory, the cost of this insurance is disallowed. Please contact Leeroy Herrera ( ljherrera@lanl.gov ) to assist you with this reservation.

Shuttle Info

Shuttle service between Albuquerque and Santa Fe is provided by Santa Fe Shuttle (888-833-2300) and Sandia Shuttle (888-775-5695, http://www.sandiashuttle.com/ ). Service between Santa Fe and Los Alamos is provided by Roadrunner Shuttle (505-424-3367), RESERVATION REQUIRED.

Travelers with late arrivals in Albuquerque or early flights from Albuquerque on the morning of  Thursday, June 12, might wish to spend the evening of Wednesday, June 11, at a hotel near the Albuquerque airport. Please contact Leeroy Herrera ( ljherrera@lanl.gov ), to assist you with this reservation.

Overseas travelers should change money at their port of entry.

For a printable map to the Laboratory, which includes driving instructions from the Albuquerque Airport and maps of the main technical areas, its parking areas, and the town, please visit the following web site: http://www.lanl.gov/tools/maps/maps.shtml

ABOUT LOS ALAMOS, SANTA FE AND NEW MEXICO


For visitor information about Los Alamos please visit http://www.vla.com/ or http://www.losalamos.com/

For visitor information about Santa Fe please visit http://www.santafe.org/

For visitor information about New Mexico please visit http://www.newmexico.org/

ABSTRACT SUBMISSION, POSTER BOARDS, AND PROCEEDINGS

Abstract Submission

The Web page for submitting one-page abstracts of the invited talks and posters is now CLOSED. 

Poster Boards

The dimensions and layout of the poster panels are found on this PDF file. 

Proceedings

A proceedings of the invited talks will be published by AIP Publishing. Instructions, forms, guides, plus LaTeX and Word templates are available online at http://proceedings.aip.org. The format will be 6x9 inches, single column. The contributions are due at the time of the meeting. Authors should submit their camera-ready contributions electronically as .pdf or .doc files by email, zip disk, or CD to Jim Gubernatis (jg@lanl.gov).

Speakers allocated 45 minutes are asked to target their contribution to the 11-12 page range. Speakers allocated 30 minutes are asked to target their contribution to the 7-8 page range. 

CONTACTS:

For questions regarding administrative issues or travel arrangements, please contact the conference's Administrative Coordinator:


Leeroy Herrera
Conference Coordinator
E-mail Address: ljherrera@lanl.gov 
Work Phone: +1 505 665 5593 
Fax Number: +1 505 667 7530 


Marion Hutton
Conference Liaison
E-mail Address: hutton@lanl.gov 
Work Phone: +1 505 667 8451 
Fax Number: +1 505 667 7530


For all other questions please contact:

Joe Carlson
E-mail Address: carlson@lanl.gov 
Work Phone: +1 505 667 6245 
Fax Number: +1 505 667 1931


Jim Gubernatis
E-mail Address: jg@lanl.gov 
Work Phone: +1 505 667 6727 
Fax Number: +1 505 665 4063


Rajan Gupta
E-mail Address: rg@lanl.gov 
Work Phone: +1 505 667 7664 
Fax Number: +1 505 665 3700

 

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